Patients who quit the programme
The patient improves a little, skips the remaining sessions, and returns two months later with the same pain.
Physiotherapy clinic management software
Every patient completes their programme, with progress you can show in numbers
A first assessment with range of motion, muscle power and scores, sessions and packages on your price list, and WhatsApp reminders for the next session.
- 14-day free trial
- No commission on bookings
- Cancel any time
- Your data is yours
Today16:45
17:00
Initial assessment
In the clinic
M. A. · 1 h
18:00
Treatment session
Booked
S. H. · 45 min
18:45
Neurological rehabilitation session
Booked
H. M. · 1 h
19:45
Paediatric session
Booked
D. F. · 45 min
What a physiotherapy centre needs every day
A physiotherapy centre works in sessions, not visits, the patient arrives on a referral from an orthopedic surgeon or neurologist, starts with an hour-long assessment, then ten or more sessions of 45 minutes, and every missed session slows recovery and leaves a gap in the therapist's day.
Progress is measured in numbers, joint range by goniometer, muscle power, and scales such as Oswestry for the back, KOOS for the knee and the six-minute walk, and when they are recorded at every reassessment the patient and the referring doctor see the treatment working.
In Egypt physiotherapists do not prescribe, so prescription templates appear only for those registered as physicians, while therapists write the exercise plan and notes, and the centre also needs home sessions for older patients and after strokes.
What wears Physiotherapy & Rehabilitation clinics down
Progress without numbers
The patient asks whether they have improved, and the answer is an impression because the first measurements sit on a lost sheet.
Tangled packages and payments
A 10-session package half paid, and the account in the reception notebook.
How Clinicato handles it
Assessment in numbers
Goniometer range of motion, MRC muscle power, pain, Timed Up and Go, and scores such as ODI, KOOS and Berg at every assessment and reassessment.
Sessions and packages
Assessment, treatment session, neuro rehabilitation, paediatric and home sessions on your price list, with packages invoiced and collected in full or in instalments.
Next-session reminders
The next session, the home exercise programme and reassessment, on WhatsApp on time.
Pre-session alerts
BP of 180/110 or more or a resting pulse over 120 before the session, and reminders of cauda equina and DVT signs.
Severe allergy: penicillin
AlertBlood pressure of 180/110 or more before the session: no strenuous exercise today
WhatsApp reminderNext session and the home exercise programme
Reception sees the appointment and the bill only
A day at a Physiotherapy & Rehabilitation clinic on Clinicato
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The therapists' book
Each therapist has hours and a room, with ready visit types such as a 60-minute assessment, a 45-minute session and a 60-minute home session, and the book refuses overlaps.
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Assessment in numbers
Fields for range of motion, strength, tone and balance, with scales such as ODI, NDI, WOMAC and Berg, to compare each reassessment with the last.
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Session reminders
Ready reminder rules for the next session, reassessment and adherence after the programme ends reach patients on WhatsApp.
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Session invoices
Physiotherapy services are ready on the price list, and reception invoices and collects a session without seeing the assessment notes.
Alerts the doctor sees during the visit
- Blood pressure of 180/110 or more before the session: no strenuous exercise today
- Urinary retention or saddle numbness with back pain: immediate referral
- Calf swelling and pain after surgery: possible deep vein thrombosis
Some alerts are worked out automatically from readings and the prescription, others remind you of the specialty's red flags, and the decision is always the doctor's.
Ready WhatsApp follow-up reminders
Examples of the follow-up rules in the Physiotherapy & Rehabilitation pack, which you edit or add to, sent to the patient with the doctor's name and a booking link and never the reason:
- Next session and the home exercise programme
- Reassessment of range of motion and scores
- Package renewal when two sessions remain
Medical tools for your clinic
Physiotherapy & Rehabilitation calculators and scores with their references, free to try on our site, and inside Clinicato they work from the patient's file, filled from the visit, with the paid "Medical tools" add-on for your plan.
- Body mass index (BMI) calculatorYour BMI, its class and the healthy weight for your height.
- Calorie calculatorMaintenance calories, the calories for your goal and the time to reach it.
- Ideal weight calculatorThe lowest and highest healthy weight for your height, and what to lose or gain.
- Body fat percentage calculatorBody fat from a tape measure, and fat mass in kilograms.
- Macro calculatorGrams of carbs, protein and fat a day and per meal.
- Water intake calculatorTotal water a day, and the share to drink.
- Protein calculatorGrams of protein a day and per kilogram of your weight.
- Corrected age calculatorChronological and corrected age, or postmenstrual age before the due date.
- BMR calculatorBasal metabolic rate and daily calories by activity.
The Physiotherapy & Rehabilitation pack as it comes
The numbers come from the specialty pack as it is today, and you can change all of it in your clinic's settings.
- Visit types
- 6
- History and exam fields
- 29
- Validated scores
- 16
- ICD-10 diagnoses
- 23
- Prescription templates
- 3
- Follow-up rules
- 5
- Ready services
- 17
Scales in the visit template
- Numeric Pain Rating Scale (NPRS 0-10)
- Oswestry Disability Index (ODI)
- Neck Disability Index (NDI)
- WOMAC
- KOOS
- Lysholm Knee Score
- SPADI
- QuickDASH
- Lower Extremity Functional Scale (LEFS)
- Berg Balance Scale
- Timed Up and Go (TUG)
- 6-Minute Walk Test
- Modified Ashworth Scale
- Barthel Index
- GMFCS
- House-Brackmann Grading
PHQ-9, GAD-7, IPSS and the pain scale are scored from their questions inside the visit, the other scales have a field for their result.
Prescription templates and follow-up rules
3 prescription templates, 5 follow-up rules and 29 visit fields, written in Arabic in the pack.
Ready ICD-10 coded diagnoses
- M54.5Low back pain
- M51.1Lumbar and other intervertebral disc disorders with radiculopathy
- M54.2Cervicalgia
- M48.0Spinal stenosis
- M17.9Gonarthrosis, unspecified
- M22.2Patellofemoral disorders
- S83.5Sprain and strain involving (anterior)(posterior) cruciate ligament of knee
- Z96.6Presence of orthopaedic joint implants
- M75.0Adhesive capsulitis of shoulder
- M75.1Rotator cuff syndrome
- M75.4Impingement syndrome of shoulder
- M77.1Lateral epicondylitis
- M65.4Radial styloid tenosynovitis [de Quervain]
- G56.0Carpal tunnel syndrome
- M72.2Plantar fascial fibromatosis
- M76.6Achilles tendinitis
- S93.4Sprain and strain of ankle
- M79.7Fibromyalgia
- M41.1Juvenile idiopathic scoliosis
- G51.0Bell's palsy
- I69.4Sequelae of stroke, not specified as haemorrhage or infarction
- G80.9Cerebral palsy, unspecified
- G20Parkinson disease
The pack's list for a quick search during the visit, and you can type any other diagnosis with its code.
Visit types and their usual length
- Initial assessment · 60 min
- Treatment session · 45 min
- Neurological rehabilitation session · 60 min
- Paediatric session · 45 min
- Re-assessment · 30 min
- Home visit session · 60 min
The specialty's service list · 17 ready services added to your price list, and you set each price yourself.
- Initial physiotherapy assessment
- Re-assessment
- Musculoskeletal physiotherapy session
- Post-operative rehabilitation session
- Adult neurological rehabilitation session
- Paediatric rehabilitation session
- Sports rehabilitation session
- Manual therapy and joint mobilisation
- Extracorporeal shockwave therapy
- Electrotherapy (TENS or NMES)
- Therapeutic ultrasound
- Dry needling
- Spinal traction
- Supervised therapeutic exercise
- Pelvic floor rehabilitation
- Home visit session
- Written home exercise programme
Booking page and clinic website
A booking page in your clinic's name where Physiotherapy & Rehabilitation patients book themselves, with WhatsApp confirmation and reminders and no commission on any booking, plus a clinic website with a page for every service and a blog that brings patients from Google.
Ready for Physiotherapy & Rehabilitation clinics in Egypt and the Gulf: local currencies, Egyptian e-receipts and Saudi ZATCA e-invoicing, in Arabic and English.
Patient privacy, by design
Health data is among the most sensitive there is, so Clinicato is built for everyone in your clinic to see only what their work needs.
Read the privacy policy-
Reception never sees medical content
Reception books, issues receipts and collects, but never sees the diagnosis, prescription or the doctor's notes, and patient lists and exports carry no medical data.
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A log of everyone who opened the record
Every look at or change to the medical record is logged with who did it and when, for the clinic manager to review any time.
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Documented patient consent
The consent of the patient or their guardian to processing their data is recorded at registration, signed, verbal or electronic, and can be withdrawn, in line with Egypt's Personal Data Protection Law 151 of 2020.
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A separate database for every clinic
Your clinic's data lives in its own database, private files open through short-lived links, and our support team enters your account only with your consent and never sees medical content.
How to start
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Open your account and pick your specialty
The account opens in minutes with Physiotherapy & Rehabilitation templates and its service list, ready for your prices.
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Bring your patients and share the booking link
The import assistant brings patients and prices from Excel or a photo, and you put the booking link on Google, Facebook and WhatsApp.
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See and collect from one place
The doctor writes the visit and prescription with its alerts, reception collects and issues the receipt, and reminders reach the patient by themselves.
The difference from paper, Excel and WhatsApp booking
Swipe the table to see the other columns
| Feature | Paper, Excel and WhatsApp | Clinicato |
|---|---|---|
| Booking | Messages on the receptionist's phone and an appointment book | A booking page in the clinic's name, with WhatsApp confirmation and reminders |
| Patient record | A paper card and lab results with the patient | A dated medical record with allergy alerts |
| Prescription | Handwritten with no allergy check | Printed with the doctor's name and a QR code, with an allergy alert |
| Follow-up | Left to the patient's memory | A WhatsApp reminder on time with a booking link |
| Collections and receipts | Cash counted at day end | A receipt for every visit and a Tax Authority e-receipt |
Clear pricing for Physiotherapy & Rehabilitation clinics
Plans follow the number of doctors in your clinic, you can change them whenever you like, and one account runs several specialties. Prices exclude VAT.
Clinic
699 EGP
per month
583.25 EGP
per month
6,999 EGP a year
- 1 doctor
- 3 Team accounts
- 1 Specialty
- 500 WhatsApp messages a month
- 1 Inbox channel
- 100 AI credits a month
Small practice
1,499 EGP
per month
1,249.92 EGP
per month
14,999 EGP a year
- 4 doctors
- 8 Team accounts
- 3 Specialties
- 2,000 WhatsApp messages a month
- 2 Inbox channels
- 500 AI credits a month
Medical center
2,999 EGP
per month
2,499.92 EGP
per month
29,999 EGP a year
- 10 doctors
- 20 Team accounts
- Unlimited Specialties
- 5,000 WhatsApp messages a month
- Unlimited Inbox channels
- 1,500 AI credits a month
Hospitals and groups
Priced for the size of your clinic
Meta's fees for WhatsApp messages are paid to Meta directly from your company's account
Compare plans
Swipe the table to see the other columns
| Feature | Clinic | Small practiceMost popular | Medical center | Hospitals and groups |
|---|---|---|---|---|
| Doctors | 1 | 4 | 10 | By agreement |
| Team accounts | 3 | 8 | 20 | By agreement |
| Specialties | 1 | 3 | Unlimited | By agreement |
| WhatsApp messages a month | 500 | 2,000 | 5,000 | By agreement |
| Inbox channels | 1 | 2 | Unlimited | By agreement |
| AI credits a month | 100 | 500 | 1,500 | By agreement |
| Unified inbox | Included | Included | Included | Included |
| Custom domain | -Not included | Included | Included | Included |
| E-invoicing | -Not included | Included | Included | Included |
| Inventory and supplies | -Not included | Included | Included | Included |
| Online payments | -Not included | Included | Included | Included |
| Patient account | -Not included | Included | Included | Included |
| Accounting | -Not included | -Not included | Included | Included |
| HR and payroll | -Not included | -Not included | Included | Included |
| API access | -Not included | -Not included | Included | Included |
| A website for your clinic with service pages and contact | Included | Included | Included | Included |
| A blog for your clinic that brings patients from Google | Included | Included | Included | Included |
| Medical tools | -Not included | -Not included | -Not included | Included |
Add-ons when you need them
- Extra doctor399 EGP
- 1,000 messages a month399 EGP
- 10 GB more storage149 EGP
- Medical tools199 EGP
Clear guarantees before you pay
Start with a full trial, and if you subscribe these guarantees are written into the terms of use.
- A full free trial14 days with every feature and no credit card.
- Free data movingWe help you move your patients and prices from Excel or your current software at no cost. Terms
- Cancel any timeNo long contract, change or cancel your plan whenever you like.
- Your data is yoursDownload a complete copy of your data any time from Settings.
- Your price is lockedYour price is fixed for the period you paid, and any change is announced at least 60 days ahead and applies only at renewal. Terms
- Money-back guaranteeMoney back within 30 days of your first paid invoice. Terms
- Refer a clinic and earnInvite a clinic and you both get a month free after its first payment. Terms
Frequently asked questions
Do physiotherapists write prescriptions?
No, prescriptions are for staff registered as physicians only, and physiotherapists see assessments, sessions and the exercise programme.
Can I sell session packages?
Yes, such as 6 or 10 sessions or 12 sessions of ACL rehabilitation, priced by you and invoiced and collected in instalments.
Can I record the referring doctor?
Yes, the referral source is recorded in the patient's file, and the doctor's report or X-rays are attached to the first assessment.
What is the best physiotherapy clinic software?
Software that organises therapists' sessions, measures progress at each reassessment, reminds patients of their session and invoices sessions, which Clinicato offers with a ready physiotherapy template.
Can a physiotherapist write a prescription?
No, prescriptions are for physicians only, so they appear for those whose professional details say physician, and the therapist records the assessment, plan and exercises.
Can the doctor's referral be recorded?
Yes, the template has the referring doctor and medical diagnosis, and the referral and imaging can be attached to the assessment.
Is there a free trial?
Yes, 14 days with every feature and no credit card, then pick the plan for your number of doctors and change it whenever you like.
Is my patients' data safe?
Every clinic has its own database, connections are encrypted, private files open through short-lived links, there are daily backups and two-step verification for admin accounts, and your data is yours to download in full whenever you like.
Who sees what inside the clinic?
Everyone has their own permissions: doctors see the medical record and write visits and prescriptions, reception sees appointments and invoices only with no medical content, the accountant sees the accounts, and every look at the medical record is logged by name.
We work on paper and Excel, so how do we move?
Upload Excel, PDF or a photo of your patient and price lists, the import assistant reads and sorts them for you to review before saving, and our team helps you move for free in your first 30 days. Read the clause in the terms of use
What if the clinic's internet goes down?
Clinicato runs online and needs only an ordinary connection, so if the clinic's internet drops you carry on from a phone on mobile data, and your data sits on our servers with daily backups, so nothing is lost if a clinic computer fails.
Does it issue Tax Authority e-receipts?
Yes, e-receipts for individuals and e-invoices for companies go to the Egyptian Tax Authority from inside the system once your clinic's details and e-signature are linked, with the details depending on the plan.
We have several doctors, does it fit?
Yes, each doctor has their own account, appointments, visits and signature, one account can run several specialties, and reception books for everyone from one screen.
How is it priced, and do I pay per doctor?
Plans follow the number of doctors in the clinic, reception, accountants and nurses do not count as doctors, and if your doctors outgrow your plan you move up or add a doctor where the add-on is offered, with team account limits in the plan comparison.
Is there a contract, and how do I cancel?
No long contract: pay monthly or yearly and cancel any time, downloading all your data before you go.
Will my price change?
Your price is fixed for the period you paid, and any price change is announced at least 60 days ahead and applies only at renewal. Read the clause in the terms of use
Can I get my money back if it does not suit me?
Yes, money back within 30 days of your first paid invoice, with the details in the terms of use. Read the clause in the terms of use
Do I gain anything by referring another clinic?
Yes, Invite a clinic and you both get a month free after its first payment. Read the clause in the terms of use
Try Clinicato in your Physiotherapy & Rehabilitation clinic today
Open your account in minutes with your specialty's templates ready, and share your booking link with patients from day one.